Part Purchasing Agent

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County of Warner No. 5
Open Competition

Job Title: Parts Purchasing Agent
Department: Public Works
Location: Warner, Alberta
Reports to: Public Works Shop Foreman
Status: Vacant
Summary: The Role of the Parts Purchasing Agent is to plan, organize and maintain an inventory of parts for all County equipment, source parts finding the best process as per County policies while keeping a clean and organized parts room.

Duties, Responsibilities, Specific Demands of the Job

·        Sourcing of parts to determine the most appropriate supplier for required maintenance of the County fleet.

·        Determine appropriate levels of parts inventory by analyzing previous use, anticipating future needs, considering the importance of delivery time, the cost of each part, and then maintain those inventory levels accordingly through generation of stock orders.

·        Complete inventory counts for every part in inventory a minimum of once per year. This will include physical counts (initial and re-counts), data entry of counts, and running the variance reports.

·        Off-load and receive parts and materials from suppliers and check the deliveries for damage, quality, and quantity. Store parts according to a prearranged system or distribute parts to the appropriate user. Complete all associated transactions related to the deliveries received.

·        Provide technical information on parts and materials to the shop personnel and other County departments.

·        Liaise with County Finance personnel to ensure that invoices pertaining to operations are being dealt with in a timely manner. Duties may include researching existing purchase orders, accessing the Ledger, and/or accessing the Work Order to ensure that the invoice has been processed.

·        Plan fuel purchasing and deliveries to ensure adequate supply at the main and district shops.

·        Responsible to maintain a safe and clean work area.

·        Perform other related duties as may be required or assigned by Management the Shop Foreman or their designate.


·        High School Diploma

·        An Automotive Parts Technician Certificate, including experience in ordering and issuing parts for heavy duty, automotive, and agriculture equipment.

·        Minimum two years experience as a Certified Parts Technician.

·        Valid Class five (5) Alberta Drivers License. (annual abstract required)

·        Standard First Aid Certification.

·        Criminal records check due to working unsupervised in a parts warehouse containing a significant dollar value of parts.


·        Knowledge of mechanical principles and the operating and repair characteristics of a large variety of County vehicles.

·        Ability to operate inventory and work order programs, fuel management programs, Microsoft Office programs such as Word and Excel, plus all support and office equipment.

·        Knowledge of special tools and equipment that County staff may require.

·        Ability to maintain accurate inventory and other records related to the parts operation.

·        Ability to comprehend and understand various Tender Documents

·        Ability to operate a skid steer and/or forklifts for loading and off-loading parts and materials.

·        Ability to represent the County professionally at all time, both verbally and in writing, with County Council, Management, and staff, parts suppliers and the public.

·        Ability to maintain confidentiality in all matters related to employment.

·        Self-motivated and able to work with minimal supervision.



·        A hectic environment that includes noisy conditions with regular interruptions, mechanical and chemical smells and considerable noise from heavy equipment and impact air tools.

·        Moderate amounts of physical effort including bending lifting and walking.

·        Inside and outside work sometimes with extreme temperature conditions including heat, cold, dry, moisture, dirt and dust.

·        Normal work week consists of 10 hours a day Monday thru Thursday.

·        Occasional overtime may be required.

·        On-call as assigned.



·        All employees of the County are governed by and must be compliant with the County Occupational Health and Safety Policy.

·        Correct Personal Protective Equipment is required at all times as per the safe job procedures.

·        Ensure all operations are performed in a safe manner and in accordance with County Policies and Procedures, Occupational Health and Safety Rules and Regulations and all applicable laws.


Note: The above statements are intended to describe the general nature and level of work being performed by the incumbent of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required of the position.



Interested Candidates are invited to submit a job application (form found at with a cover letter and resume in one of the following ways:


County of Warner No. 5
Attn: Larry Liebelt
PO Box 90, Warner, Alberta  T0K 2L0

This position will remain open until a suitable candidate is found.

We thank all applicant, however only those selected for an interview will be contacted.